United States of America: Office Administrator/ Coordinator

About InterAction:

InterAction is the largest U.S. based coalition of international nongovernmental organizations (NGOs) with nearly 190 members working around the world in low- and middle-income countries, fragile and post-conflict states, and emerging/growth economies. Member organizations are large and small, secular and faith-based, with a focus on people living in the world’s most poor and vulnerable places. The U.S. public, foundations, and governments support the work of our member NGOs that collectively invest and manage more than $15.4 billion a year. InterAction revenues come from dues, government grants, private foundation and corporate grants, and a growing fee-for-service program portfolio. Using its collective voice and convening power, InterAction seeks to shape important policy decisions and actions across a wide range of issues – including foreign assistance, humanitarian relief, development, economic equity, food security, and climate change – that advance human dignity, human potential, and self-determination.

Position Description:

The Office Manager is a member of the Finance and Administration Team, with day-to-day responsibility for the smooth functioning of key organizational infrastructure systems. This position is an excellent opportunity for a well-organized individual who is ready to take on new challenges, multi-task, collaborate and work independently. The role is supervised by and supports the Chief Financial Officer and works closely with staff across lnterAction. lnterAction is looking for a team player and self- starter who enjoys an office of 50+ employees, fellows and interns.

Essential Functions:

Responsibilities lie in three areas: Human Resources, Technology and Administrative Support. Representative responsibilities include:

Human Resources

· Ensure timely processing of personnel actions related to employee benefits, recruitment and hiring, information updates, and separation.

· Start/manage annual and periodic performance review process.

· Manage employee onboarding, orientation and exit processes.

· Coordinate intern program with staff of other teams.

· Assist CFO in annual review of benefit plans and related open season activities.

· Maintain security, accuracy, and availability of employee information; manage physical and electronic human resources information systems.

· Review payroll changes and ensure the accuracy before checks are issued. Keep accurate payroll records.

· Ensure timely processing the submittion of retirement contributions.

· Collaborate with other staff and teams, with members, and with other InterAction stakeholders

Administrative Support

· Ensure availability and functionality of office equipment/systems – telephones, copy machines, postage meter, conferencing, audio-visual, etc.

· Work with CFO on reviewing and maintaining organizational contracts (e.g. travel, mobile phones) for best service at best cost

· Work with CFO to ensure that organizational operational policies are in place and up to date

· Manage public-facing suite entry area – receptionist scheduling/coverage, lobby/reception area, “front of house” conference rooms, coordinating with other teams as needed.

· Maintain functional and attractive office environment; serve as liaison with landlord.

Requirements and Competencies

· Bachelor’s degree, three years working experience in HR/Administration. Knowledge of and experience with Human Resource Policies/Principles. Knowledge of Microsoft Office.

· Ability to communicate clearly, verbally and in writing.

· Interest in creating systems and processes that are efficient and effective for multiple stakeholders.

· Strong people skills with demonstrated ability to work across an organization.

· Problem-solving ability with a focus on solutions that are sustainable.

· Experience in a not-for-profit environment preferred.

Supervisory Responsibilities:

The position will manage/supervise the Receptionist.

Physical Requirements

There are no extraordinary physical requirements for the performance of the essential functions of this position. InterAction will make reasonable accommodation to enable individuals with disabilities to perform essential functions.

Compensation:

TBD

Expected Start Date:

July 1, 2019

Reports to:

Chief Financial Officer

Travel:

Limited international/domestic travel requirements (10%)

* All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Other Duties: Other duties, responsibilities and activities may change or be assigned.

To Apply:

Please e-mail your resume, cover letter, salary expectations and writing sample to jobs@interaction.org with subject line containing title Office Administrator/ Coordinator. Position will remain open until filled. Please note that incomplete applications will not be considered for this position. All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period. Due to the volume of applications, only finalists will be notified. No phone calls Please!